Website Privacy notice

ViraniFoodProducts.com is the website for Virani Food Products Limited.

Virani Food Products Limited is the data controller and processor of data for the purposes of the Data Protection Act 2018 (DPA 18) and the UK General Data Protection Regulation UK (GDPR). If you have a query on this policy or the way we process your personal information please contact us using the details below:

The Data Protection Officer
Virani Food Products Ltd
4-5 Midlands Business Units
Finedon Road
Northampton
NN8 4AD

Tel: +44 (0)1933 230500
data.protection@virani.com

What data do we collect

The personal data we collect from you includes:

• Name, address, email address, and telephone number
• IP address, usage data, analytics, location

How do we get it

Most of the personal information we process is provided to us directly by you:

• you visit our website and consent to our use of cookies
• you have subscribed to our mailing list or made an enquiry via our website
• you have applied for a job
• you are representing your organisation.

Why we need it

We use the information to conduct our commercial business and to ensure that we maintain a constructive working relationship with our business partners. This information helps us to meet our customers’ needs for our products and our needs from our suppliers. It also helps us build our business by making sure we have the right information in place to meet our internal requirements.

The lawful basis we rely on to process your personal data under Article 6 of the UK GDPR are:

(a) Consent: you have given consent to process your personal data for a specific purpose. This may be withdrawn at any time.

(b) Contract: the processing is necessary to meet our obligations under a contract you have with the company.

(f) Legitimate interests: the processing is necessary for legitimate commercial interests.

What we do with your data

The data we collect is not shared with any other parties without your consent and will be held securely in our systems.

We will not:

• sell or rent your data to third parties
• share your data with third parties for marketing purposes.

We will share your data if we are required to do so by law – for example, by court order, or to prevent fraud or other crime.

How long we keep your data

We will only retain your personal data for as long as:

• it is needed for the purposes set out in this document
• the law requires us to

Where your data is processed and stored

We design, build and run our systems to make sure that your data is as safe as possible at any stage, both while it’s processed and when it’s stored.

Your personal data may, throughout the course of its processing at Virani Food Products Limited, be transferred outside of the European Economic Area (EEA). Where this is the case, all appropriate technical and legal safeguards will be put in place to ensure that you are afforded the same level of protection as within the EEA.

In general, this means that we will only hold your personal data for a minimum of 1 year and a maximum of 7 years.

How we protect your data and keep it secure

We are committed to doing all that we can to keep your data secure. We have set up systems and processes to prevent unauthorised access or disclosure of your data – for example, we protect your data using varying levels of encryption.

We also make sure that any third parties that we deal with keep all personal data they process on our behalf secure.

Your rights

Under data protection law, you have rights including:

• your right of access - you have the right to ask us for copies of your personal information.
• your right to rectification - you have the right to ask us to correct personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

In some circumstances you have the right to:

• your right to erasure - you have the right to ask us to erase your personal information
• your right to restriction of processing - you have the right to ask us to restrict the processing of your personal information
• your right to object to processing - you have the the right to object to the processing of your personal information
• your right to data portability - you have the right to ask that we transfer the personal information you give us to another organisation, or to you.

Please contact us at if you wish to make a request:

The Data Protection Officer
Virani Food Products Ltd
4-5 Midlands Business Units
Finedon Road
Northampton
NN8 4AD
Tel: +44 (0)1933 230500
data.protection@virani.com

Applicant Privacy Notice

This notice is intended to provide information regarding the use of your personal data by The Company Virani Food Products Ltd for the purposes of the application process.

Who Collects The Information

The Company is the ‘data controller’ of this processing activity.

Legal Basis And Purpose For Processing

We are processing data for the purpose of processing your application. The legal basis for processing is your consent. We will notify you of any changes to information we collect or to the purposes for which we collect and process it.

With Whom We May Share The Information

We may need to share some of the below categories of personal information with other parties, such as in-house recruiters, hiring Managers, our HR department, and third party service providers, including recruiting agencies and IT system providers.

What Information Do We Collect?

We receive information about you from a number of sources. The information we receive and store may include as follows:

• Your name and contact details (i.e. address, home and mobile phone numbers, email address);
• Your curriculum vitae / resume;
• Details of your qualifications, experience, employment history (including job titles potential salary level and working hours) and interests; and
• Details of your referees.

We may collect the following information after the shortlisting stage, and before making a final decision to recruit, to the extent permitted by the law:

• Information about your previous academic and/or employment history, including details of any conduct, grievance or performance issues, appraisals, time and attendance, from references obtained about you from previous employers and/or education providers; and
• Information regarding your academic and professional qualifications.

Where Information May Be Held

Information is stored online in the registered office of the Company and third party agencies, service providers, representatives and agents as described above.

How Long We Keep Your Information

We keep the personal information that we obtain about you during the recruitment process for no longer than is necessary for the purpose for which it is processed (or for unsuccessful candidates where specific restrictions apply, within the period stated in the attached Appendix).

If your application is successful, your personal information will be transferred to the HR file system for the purposes of your hiring process and employment contract in accordance with our staff privacy policy.

Please let us know if you have further questions regarding our retention of data.

Your Rights With Respect To Your Personal Information

In relation to the processing of your information by the Company, you have the following rights:

• To withdraw your consent at any time. Please keep in mind that withdrawing your consent does not have retroactive effect. This means that the withdrawal does not affect the lawfulness of past processing based on consent before its withdrawal. The Company is therefore not required to undo these past processing following the withdrawal of your consent.
• Request access to your personal information. This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
• Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
• Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to withdraw consent (see above).
• Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or avoid the erasure of the personal data.
• Request the transfer of your personal information to another party, i.e. the right to data portability, where you have the right to receive your personal data in a structured, commonly used and machine-readable format and have the right to transmit that data to another controller without hindrance from us.
• The right to complain to the relevant supervisory authority.

If you wish to exercise your rights, issue a request, or if you have other questions, comments or concerns about our privacy practices, please contact:

data.protection@virani.com

This notice was last updated on
20th March 2024

APPENDIX – Data Retention

We keep the personal information that we obtain about you during the recruitment process for no longer than is necessary for the purpose for which it is processed. For unsuccessful applicants, this information will be erased 6 months from last contact.